Tag Archives: Library

Borrow interactive kits from the Indiana State Library

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The Indiana State Library’s kit booking program has recently received a facelift. Librarians and teachers in Indiana can now book kits from the new online system powered by SpringShare.

While easy to use, two videos have been created to teach users how to interact with the new system. The quick version covers all the basics including navigating the system, booking different kinds of kits and learning how to use the availability grid. The longer version covers all that in more detail and includes booking limitations and deeper explanations. Additionally, an instructional webinar was offered on March 25. Click here to view the video.

The new system allows users to book kits from the Indiana Young Readers Center including Storytime kits, Lego & Duplo kits, Book Club kits and our new Indiana Escape Experience kits. The Indiana Young Readers Center kits can be booked out a year and a half in advance to accommodate future planning.

There are also a variety of kits available from the Professional Development Office, including NASA kits, Breakout Box kits and Tech kits. Kits from the Professional Development Office can be booked out a year in advance.

Both teachers and librarians in Indiana are welcome to use this system, however it is essential that teachers work closely with their public libraries to book their kit as all kits are delivered through the Indiana State Library’s InfoExpress courier service for Indiana libraries.

Questions? Suzanne Walker in the Indiana Young Readers Center can answer any questions you might have about the Indiana Young Readers Center kits. You can reach Suzanne via email. Kara Cleveland in the Professional Development Office is the contact for the Professional Development Office kits. Kara can be reached via email.

The new system is easy to use. Book your first kit today!

This post was submitted by Suzanne Walker and Kara Cleveland of the Indiana State Library. 

What is the Internet Archive?

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For the past 16 years, the Indiana State Library has had a very active digitization program between its Indiana, Genealogy and Manuscripts Divisions. The collection has grown to 32 individual collections, with each having sub-collections, and with all collections having a total of 337,093 items as of January 2025. In 2024, the Indiana Division alone added more than 700 items, consisting of more than 20,000 scans of materials from our digital collections. We added maps, newspapers and pamphlets from our county history collection. We also added state documents.

For the most part, we add materials to our digital collections management system, ContentDM. It was created by the Online Computer Library Center and is great for smaller items that are less than about 50 pages, such as maps, pamphlets, posters, photographs, etc. However, for larger books with heavy text, we use the Internet Archive, a digital content management system that is free and makes using these larger volumes far easier to use. It also offers better search capabilities than ContentDM.

The Internet Archive, a 501(c)(3) nonprofit organization, has been building a digital library of Internet sites and other cultural artifacts online since 1996 with their “mission is to provide universal access to all knowledge.” They offer free access to researchers, students, historians, genealogists and the general public.

Here at the Indiana State Library, we use the Internet Archive for larger periodicals and materials more than 50 pages in length with lots of text. Why? Because they are far easier to use and search. Among our Internet Archive collection, you will find the Indiana Acts from 1817 to 1850, the House and Senate Journals, the documentary journals, a few county and civil war histories and a few periodicals. As of the writing of this blog, we have 327 items.

One great example is the Indiana Construction Recorder, a periodical published by the Society of Indiana Architects in the 1920s and early 1930s. They are great if you are trying to find out when a building was built during that time period. However, each volume is well over 1,000 pages and can be difficult to search when using the actual book. The Internet Archive does an awesome job of making them searchable. We scan the materials, create a pdf and upload it into the Internet Archive and they do the rest. They offer a great optical character recognition program that makes these 1,000+ page volumes easier to search, in turn making your luck greater in find out what you are seeking.

We are continually adding more materials, so be sure to check out the Indiana State Library’s Internet Archive Collection on a regular basis.

This post was written by Christopher Marshall, digital collections coordinator for the Indiana Division at the Indiana State Library.

Indiana State Library names ISL Bicentennial Research Fellow

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Last year, in honor of the Indiana State Library’s then upcoming 200th anniversary, the Indiana State Library Bicentennial Committee, in conjunction with the Indiana State Library Foundation, established an ISL Bicentennial Research Fellowship to be awarded in 2025. Researchers and historians with a focus on Indiana history were encouraged to apply. The Bicentennial Research Fellowship Review Committee recently awarded the week-long research grant to Emiliano Aguilar.

Emiliano Aguilar is a political and labor historian of the United States, specifically the Latina/o Midwest. His manuscript-in-progress explores how the ethnic Mexican and Puerto Rican community of East Chicago, Indiana navigated machine politics in the 20th and 21st centuries to further their inclusion in municipal and union politics. His work has appeared in The Metropole, Belt Magazine, Traces of Indiana and Midwestern History, the Los Angeles Review of Books, Indiana Magazine of History and the Oxford Research Encyclopedia of American History. A native to East Chicago, he is a proud board member of the Calumet Heritage Partnership and now lives in South Bend, where he is an assistant professor of history at the University of Notre Dame.

“As a lifelong resident of Indiana, I’ve always had a love and appreciation for my roots in East Chicago and my years living in Hammond, Whiting and now South Bend. I appreciate the opportunity as an Indiana State Library Bicentennial Research Fellow to share the rich stories of the Calumet Region and the long history of our state’s Latino community,” said Aguilar.

The Indiana State Library looks forward to Aguilar’s stay at the library.

This post was written by Monique Howell, Indiana Collection supervisor.

Did you know that the Indiana State Library has a recording studio?

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Yes, the Indiana State Library has a recording studio! It’s part of the Indiana Talking Book & Braille Library, and it’s used to record audio books and audio magazines. This program is called Indiana Voices. Indiana Talking Book & Braille Library employee Jannell Summers is the program coordinator for the Indiana Voices program. She oversees all aspects of the program here at the Indiana State Library. The Indiana Talking Book & Braille Library serves citizens of Indiana who are blind or visually impaired, have a physical disability that makes using a standard book difficult or have a reading disability.

Indiana Voices records books written by authors who have a connection to Indiana; books with a subject that has a connection to Indiana; and books about Indiana history. Unfortunately, most people will never be able to listen to our books. Indiana Voices records books to be uploaded to the Braille & Audio Reading Download Service, most commonly known as BARD. This is an app produced by the National Library Service for use by talking book and braille libraries all over the nation. The reason Indiana Voices can only upload books to this site for use by our patrons is because the Legislative Branch of the United States government gave us permission to record any book for this service without violating their copyright protections.

During 2024, Indiana Voices recorded 10 books and magazines for the BARD service. These include:

Local authors
“Zeek the Zigzag Zebra” by NT Lucy is a juvenile fiction book. All four books currently in the series were recorded by the author in our studio.

“Now You See It/ Him/ Them” by Gene DeWeese and Robert Coulson is an adult fiction mystery. This book was recorded by Indiana Voices volunteer Lisa Calabro.

Books set in Indiana
“The Ghosts of Jungle Park” by Tom W. Williams is an adult nonfiction book. This book was recorded by Indiana Voices volunteer Kathleen Munsch.

“I Saw Santa in Indiana” by Shannon Anderson is a juvenile fiction book. This book was recorded by Indiana State Library employee Karen Perry.

Magazines
Outdoor Indiana is the state’s premier magazine, featuring the best of state parks, lakes, wildlife, forests, trails, hunting, fishing, wildflowers and outdoorsy people. Volume 87, Number 4 was read by Indiana State Library employee Doug Conrads.

Volunteering for Indiana Voices
Indiana Voices can always use more volunteers, and we have two positions that we are always looking to fill.

Narrators and readers: These volunteers are recorded reading the books and magazines. An hour every two weeks is all that we ask of your time, but you must be able to come to the Indiana State Library in Indianapolis.

At-home reviewers: These volunteers work from home listening to the finished books and read along to find errors that need to be corrected. Everything you need is sent to you electronically. An hour or two a week is all that we ask of your time.

To find out more information about volunteering, contact Jannell Summers via email or call her at 317-234-2128.

Read more about the Indiana State Library’s Volunteer Program here.

This blog post was written by Judy Gray, Indiana Talking Books and Braille Library supervisor.

How’s 2025 going for you so far?

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While a lot of us have already broken our New Year’s resolutions – or just didn’t bother making one this year – maybe I can give you a couple of suggestions to make your days seem a little better.

I work at the Indiana State Library, which is a beautifully-crafted work of art that I honestly feel privileged to walk into every day. But let’s be honest, no one wants to drive downtown; it’s busy and that scares “country folks.” However, if you come while all this construction is going on, you’re able to park in the parking garage across the street and bring your ticket in to be validated.

Now, let’s talk about how this field trip can benefit you! First, walk into the library and find a book, find a comfy seat, sit down and relax for a while. We don’t care how long you stay… as long as you’re out by 4:30 p.m., as I must go let my dog out.

Studies show that reading can reduce your stress levels by more than 60%. Reading also reduces muscle tension and reduces heart rate. Reading is also an excellent way to relax, so make it part of your bedtime ritual for better sleep.

Make 2025 about you. Try new things. Learn about cooking or meditation. You might just want to learn how to plant that herb garden you’ve always dreamed of. We have all these books and more hidden gems in the stacks waiting for you to come visit. Stop by the Circulation desk and say, “Hi.” We’ll be glad to see you.

This blog post was written by Rayjeana Duty, circulation supervisor, Indiana State Library.

Legal considerations for library events: What Indiana librarians need to know

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Libraries in Indiana are vibrant community hubs offering a range of events, from book clubs and author talks to STEM workshops and family movie nights. While these events enhance community engagement, they also come with legal considerations that librarians must address to protect their institutions and participants. The following are key legal issues Indiana librarians should be aware of when planning and hosting events, ensuring a smooth and compliant experience for all.

Many library events involve the use of copyrighted materials, such as books, movies, music or art. Public performance rights are a critical aspect to consider, particularly for movie nights or live readings. Showing a film requires a public performance license, even if you own the DVD or digital copy. Playing music at events, whether live or recorded, may require licenses from organizations like the American Society of Composers Authors and Publishers (ASCAP) or Broadcast Music, Inc. (BMI). Readings and story times typically fall under fair use but large-scale or paid ticketed events would likely require additional permissions and possibly even an amusement and entertainment permit.

Hosting events introduces risks which could include injuries, property damage or unforeseen emergencies. Libraries should be sure to have appropriate liability protections in place. General liability insurance should cover accidents or injuries that occur during events. Review your library’s insurance policy to ensure adequate coverage for events. Use participant waivers for high-risk activities, such as physical workshops or outdoor events. Require vendors or performers to provide proof of insurance for services provided at the event. Conduct safety assessments for event activities and clearly communicate rules and expectations to participants.

The Americans with Disabilities Act mandates that library services and programs, including special events, must be accessible to individuals with disabilities. Ensure physical venues are wheelchair accessible, including entrances, seating and restrooms. Provide accommodations, such as sign language interpreters or assistive listening devices, when requested. Digital events must meet accessibility standards, including captioning for videos and screen reader-compatible materials. Plan for accessibility from the outset, rather than as an afterthought. Include an accessibility statement in event promotions, inviting participants to request accommodations. Train staff on ADA requirements and best practices for inclusive programming.

Events for children and teens often involve specific legal considerations, including consent and supervision. Develop and use parental consent and release forms for events that include photographs, videos or off-site activities. Libraries could even include this language in the activity sign-up forms. Ensure adequate adult supervision during children’s programs, whether that means requiring parents to attend the event with their children or whether it means diverting additional library staff to assist with the program. Clearly communicate expectations for parent or guardian participation when necessary and avoid collecting unnecessary personal data from minors.

Collaborating with outside vendors, authors or performers for events requires clear, enforceable agreements. Define the scope of services, payment terms and cancellation policies. Include clauses addressing copyright, liability and insurance requirements. Maintain thorough records of agreements and communications with vendors and clarify expectations for promotion, setup and cleanup responsibilities.

Post clear signage at events informing participants about photography or recording. Libraries can also address whether there will be photography or videography at the event in the sign-up form, state how images will be used and include consent for use language. Store and use images responsibly, adhering to your library’s privacy policies.

Library events are a cornerstone of community engagement, but they come with legal responsibilities that Indiana librarians must navigate. By addressing copyright compliance, liability, accessibility and other legal concerns proactively, libraries can create events that are not only enjoyable but also legally sound.

This blog post was written by Sylvia Watson, library law consultant and legal counsel, Indiana State Library.

 

Indiana Share – What is it, and how does it work?

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If a patron is unable to find a book they want on Indiana public library shelves, there are, thankfully, many options to get it to them, one of which is interlibrary loan. There are numerous resource sharing services throughout the state, but Indiana Share is one of the longest running of the available ILL services and recently saw a resurgence in 2024.

What is Indiana Share?
Indiana Share is an Indiana State Library-managed interlibrary loan service for public, school, special and institutional libraries around the state. Indiana Share was launched in 2008, shortly after INCOLSA discontinued their regional interlibrary loan service. There was still a statewide need for assistance in providing interlibrary loans, especially for libraries and schools unable to support or afford this service individually, so the Indiana State Library, in partnership with the Indianapolis Public Library, stepped in to fill the gap. The state library hired a small team of library technicians to process these requests and provide loans via a special statewide OCLC subscription. The team was based out of Indianapolis Public Library’s Central branch, and for a time even pulled and fulfilled loans directly from IndyPL’s collection.

Over time, as the Evergreen Indiana consortium expanded to over half of the state’s public libraries, the need for Indiana Share decreased as the consortium libraries shared between themselves. SRCS, the Statewide Remote Circulation Service, was also introduced as an interlibrary loan option and provided loans for eight years, but after its discontinuation the Indiana State Library once again welcomed libraries back to Indiana Share, and all hands are on deck to process these requests accurately and timely.

How does it work?
Participating libraries use a link on the Indiana State Library’s website to search OCLC’s WorldCat and request items. These requests are then routed to State Library staff who process each request, locating potential lenders from approximately 100 academic and public libraries via OCLC. State Library staff always try to obtain books within Indiana, if possible, since these are shipped for no cost if the library is an InfoExpress courier subscriber. With Indiana Share, it is also possible to borrow requests from public, academic and special libraries out of state if a library agrees to extra fees or costs associated with postage. Each Share request is processed by hand and sent to as many lenders as possible, as many times as needed, until it is either filled for cancelled. There is currently no cost to libraries to use the service.

If a request is filled, a lending library ships the item directly to the requesting library. If no lenders are identified, or no copies are available, the request is canceled and the requesting library receives an email explaining why the loan was cancelled. In addition to placing requests, Indiana Share participants are asked to provide updates to the state library when materials are received or returned so that we can make sure the OCLC system is appropriately updated.

Indiana Share requests can only be placed by the staff of participating libraries. If you are a patron interested in this service ask the circulation staff at your library about the types of interlibrary loan services available to you. We also encourage libraries with robust interlibrary loan services to consider subscribing to OCLC directly, which reduces the need for Indiana State Library staff to mediate each request, and also enables them to share their collections.

This blog post was written by Jen Clifton, Library Development Office.

New Directors Workshop 2024

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On Aug.15, 22 new Indiana public library directors attended the annual New Directors Workshop at the Indiana State Library. The workshop is a chance for new directors to meet each other, as well as Indiana State Library staff, and to receive an orientation to their many duties. Public library consultants Hayley Trefun and Angela Fox hosted the workshop, and various other State Library staff and Indiana public library directors presented on multiple topics.

The workshop offered an orientation to the many resources of the guidebook and its 19 chapters that inform directors on the many tasks and responsibilities necessary for the day-to-day management of public libraries.

The opening presentation focused on the distinct roles of the director versus the board, including standards and library laws. Additional presentations covered certification and resource sharing – including Indiana Share, INSPIRE and Evergreen Indiana. The morning concluded with a walking tour of the Indiana State Library, where participants visited and met staff from the state’s Talking Book and Braille Library, Genealogy, Indiana and Reference divisions.

In the afternoon, directors learned about employment practices and workers’ rights from Beka Lemons, director of the Huntington City-Township Public Library, and budgeting from Lynn Hobbs, director of the Pendleton Community Public Library. Directors received an overview of the E-Rate program and State Board of Accounts. Finally, Kyle Hickman from the Indiana Library Federation closed out the day with an inspiring invitation to participate in the state’s professional association and activities.

A second-day follow up conference was held via Zoom on Aug. 20. The follow-up conference included presentations from Jamie Scott, director of the North Madison Public Library; Michella Marino, deputy director of the Indiana Historical Bureau; and Amy Christiansen, records management liaison at the Indiana Archives and Records Administration. The workshop concluded with an overview of the Professional Development Office and Children’s Services from the Indiana State Library by Paula Newcom.

New directors who begin after this year’s workshop was held can expect to receive an invitation to the annual workshop in the summer of 2025, or can contact Hayley Trefun for more information.

This blog post was written by Jen Clifton, Library Development Office.

Interested in pre-made escape room kits starring primary sources? Let us know!

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The Indiana Young Readers Center at the Indiana State Library has been hard at work developing six circulating escape room kits for Indiana librarians and teachers to check out and use with their patrons and students. The kits are not yet ready, but the IYRC is looking for Indiana librarians and teachers who might be interested in testing the kits while they are still in beta form. We are also interested in knowing how many librarians and teachers might be interested in checking out the kits once they are completed in early 2025.

The kits are “escape room” type experiences where students are left in a room with clues, puzzles and locked boxes and must work together to search the room, crack codes and eventually unlock the last box that will allow them to escape. All six experiences include narratives based on Indiana history and feature facsimiles of actual primary source documents located in the Indiana State Library’s collections or collections from the Library of Congress. Most of the experiences have the same “villain,” Sammy, the Interviewing Toucan, who you might be familiar with from Author Interviews available on the Indiana State Library’s YouTube channel.

Escape rooms are perfect for teens – and even adults – as they promote teamwork, collaboration, communication, problem solving, independent thinking, leadership, curiosity and more. The Escape Room Experiences can be used independently or can be used with lesson plans to further explore the topics. Topics covered by the Escape Rooms include:

  • President Benjamin Harrison – Featuring the only Indiana president to date.
  • Genealogy – Featuring a diary written in 1904 by a 9-year-old from Rensselaer, Indiana.
  • Aviation – Featuring Octave Chanute, an early aviator from Indiana who worked with the Wright Brothers.
  • Basketball – Featuring the Crispus Attucks High School state championships in 1955 and 1956.
  • Quakers – Featuring Levi and Catherine Coffin, Indiana Quakers and abolitionists.
  • Hoosier Women – Featuring Madame C. J. Walker, Amelia Earhart, Eva Kor and more.

The kits have been designed with varying levels of difficulty, so that students young and old will be able to enjoy the mysteries.

Interested librarians and teachers should fill out this form. You’ll be able to indicate if you want to be notified in early 2025 so you can get a first crack at booking a kit. You’ll also be able to indicate if you are more specifically interested in testing a kit out this fall in 2024. If you test a kit for the IYRC, it is expected that you’ll provide feedback to the Indiana State Library on how the test went. The kits were designed for middle and high school students and are best used in small groups of four to eight students. If you have a larger group of students, you might consider booking multiple kits as four copies of each kit will be available.

Three in-person trainings as well as a webinar about these kits are coming in October. Trainings are currently open for registration. Click here for training dates and to register. In addition to these up-coming trainings, you can view a webinar on this topic that was done for Government Information Day in May of 2024. It is already available and can be viewed here.

This program is sponsored in part by the Library of Congress Teaching with Primary Sources Midwest Region Program, located at Illinois State University. Content created and featured in partnership with the TPS Midwest Region does not indicate an endorsement by the Library of Congress.

If you have questions or would like more information, please reach out to Suzanne Walker, the Indiana Young Readers Center Librarian and the Director of the Indiana Center for the Book. She’d be more than happy to answer your questions about this exciting upcoming program from the Indiana State Library.

This blog post was submitted by Indiana Young Readers Center librarian Suzanne Walker.

Register now for the 2024 Difference is You Conference

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The Professional Development Committee of the Indiana State Library has a mission to support all libraries – academic, public, special and school – and offers events for library workers at every level to learn, teach, share and to make connections with others in the library world of Indiana.

The theme of this year’s Difference is You Conference is “Grow Your Garden” and we hope you can develop and cultivate what you learn at this event and that you can expand upon this knowledge at your own library. Friday, Sept. 20 is the date of the conference and it will run from 9 a.m.-3:45 p.m. Eastern Time at the Indiana State Library, located at 315 W. Ohio St. in Indianapolis.

The Difference is You Conference is the only statewide conference designed especially for library support staff and non-MLS librarians, but all are welcome. Come get inspiration and motivation, as well as several ideas for programming. Consider registering your staff as a group as a team-building outing.

The cost is $30 per person, which includes a boxed lunch. There will be a variety of options, including meat and vegetarian. A total of five LEUs are available for the conference, if you take the Indiana State Library tour.

Click here to register before Friday, Aug. 9. Payment is due by Aug. 23. Your library will be invoiced. Full session descriptions and presenters biographies are found on the Difference is You Conference page.

Conference Schedule
Registration – 9-9:30 a.m. Great Hall desk.
Welcome – 9:30-9:45 a.m. Jacob Speer, Indiana State Librarian and announcement of DIY Award Winner.
Keynote – 9:45-10:45 a.m. “Artificial Intelligence in Libraries,” presented by Amanda Papandreou and Cassandra Jones-VanMieghem.
Session 1 – 11 a.m.-12 p.m.

  • “Building Relationships with Local Officials and Organizations,” presented by Vanessa Martin and Julie Wendorf.
  • “Communicating Across Generations,” presented by Amanda Stevenson-Holmes.
  • “Teen Mental Health – Taking Action and Sharing Resources,” presented by Jason Murray.

Lunch and Indiana State Library Tour – 12:15-1:15 pm – Meet at the Great Hall desk.
Session 2 – 1:30-2:30 p.m.

  • “Welcoming People with Disabilities to the Library,” presented by Jessica Minor.
  • “Services from the Indiana State Library,” presented by Paula Newcom.
  • “Teaching Technology to Your Community,” presented by Beth Gaff.

Session 3 – 2:45-3:45 p.m.

  • “Immigrants in Indiana: Data, Needs and Resources,” presented by Bekah Joslin.
  • “Emotional Intelligence,” presented by Amanda Stevenson-Holmes.
  • “State Data Center and Grant Data,” presented by Katie Springer.

This is a program of the Indiana State Library’s Professional Development Committee.  Committee members include: Paula Newcom and Kara Cleveland, co-chairs; David Eisen; George Bergstrom; Holley Nickell; Jenny Hughes; Jenny Kobiela-Mondor; Kimberly Brown; Lacey Klemm and Susie Highley. Special thanks to Courtney Brown.

Pro tips for attending conference:

  • Make sure you dress in layers, as some rooms are warm and others cooler.
  • Bring these items if needed – a water bottle, notebook and tote bag.
  • Make sure to bring your parking voucher in with you so it can be validated at the registration desk.

Click here for a map to the parking areas.

We hope you can attend this year’s Difference is You Conference. It is a wonderful way to network with staff from libraries across the state and to be able to explore the beautiful historic Indiana State Library.

This post was written by Northeast regional coordinator Paula Newcom of the Indiana State Library Professional Development Office.