Using the Newspaper Holdings Guides

Reference 5-12-2016

The Indiana State Library has Newspaper Holdings Guides both online and in print format. You may have already used our online newspaper holdings guide, but I would like to tell you about the print version. One of the more low-tech aspects of the ISL collection is the set of white binders next to the Indiana Reference Desk.

This collection of binders is one way to access our Newspaper Holdings Guides. The holdings guides are filed by county.  I have also included a laminated salmon-colored City-County guide that lists cities alphabetically, and which county they are in.

pic of city-county guide

The holdings guide binders are divided into sections by Indiana County. The counties are listed in the binders in alphabetical order.  In each county section, the newspaper holdings are divided by city within the county.  The county seat is listed at the top of the page.  It is important to know the county seat if you are looking for film that is in a county collection.  County collection film is filed under the county seat.

Here is a picture of the first page of the Johnson County Newspaper Holdings Guide. At the top of the page, Franklin is listed as the county seat.

picture of Johnson co holdings

Over to the right side of each listing of years for the title on the holdings guide, you’ll see the format that the newspaper is in. Most will say microfilm and some even designate who filmed the paper.  Many say “CPR” which stands for the State Commission for Public Records micrographics lab (now called IARA).  We also have several other microfilm vendors whose names may be listed to the right.  These designations are listed mostly for staff use.

There is another designation that may be listed to the right of the title and set of dates: OR.  This means “original print format.” If the paper has not been microfilmed, it may be due to condition issues.  It is helpful if our staff can have 24 hour notice if you would like to view a print newspaper that has not been filmed.  Photocopies or scans may not be possible for bound newspapers if they are in poor condition.  If you need to duplicate a page of the newspaper, you will want to take a digital picture without flash.

If you need a county collection film, such as the one listed to the right of the Edinburg Courier listing, you would need to look in the Franklin microfilm drawers before the other Franklin papers start for the Johnson County collection film.

Here is another example: If you are looking for the Madison County Collection microfilm, it will be filed under Anderson, the county seat, before the other Anderson newspaper titles begin.

County collection film may either have an inventory on the box or it may be at the beginning of the reel. Usually, these collections were filmed by the Indiana Historical Society years ago.  County collection films in our microfilm collection do not go out on Interlibrary loan because they are very difficult to replace if they are lost.

County collections

The microfilm drawers at ISL are alphabetical by city after the first 2 rows, which are Indianapolis newspapers.  The newspaper titles for the city are filed chronologically.

microfilm cabinets

The microfilm drawers are self-serve. When you are done using the film, please place it in the baskets located on top of the microfilm cabinets.  That way, staff can easily re-file them in the correct locations.  As always, if you have questions about using the Newspaper Holdings Guides or the microfilm itself, please do not hesitate to ask the Indiana Division reference librarian at the desk, if you are in the library.  Please also feel free to contact the Indiana Division at (317) 232-3670 or through our Ask-A-Librarian system:

Get in the Game with Summer Reading!


The library will be hosting a summer reading program from May 30th-August 15th. Our theme for elementary and middle school students will be “On Your Mark, Get Set, Read!” and our theme for young adults will be “Get in the Game, Read.” Any braille, audio, or large print book borrowed from the library within the time frame will count toward a participant’s total. In addition to borrowing physical copies of books, participants can also download digital audio books from BARD at, or use the BARD Mobile app available from the iTunes app store, the Google Play store, or the Amazon App Store. Patrons with refreshable braille displays can also download braille books through either the app or the website. To learn more about BARD and BARD Mobile, please visit

Prizes will be awarded based on number of books read. We will again be offering iPod Touches to our top readers. All books borrowed from the library must be returned before prizes can be awarded.  Only books borrowed or downloaded from the library will count towards a reader’s total. Talking book patrons between the ages of 4 and 21 are eligible for the summer reading program. Please direct any questions regarding the summer reading program to Laura Williams at or 317-232-0609/1-800-622-4970.

Native American Research

Many people growing up hear tales of the Cherokee princess in their family, or a certain family member who was believed to have Native American blood. For those curious enough to do research and find out if the stories are true or not, there are many resources out there to assist you in your quest.

A good resource to start with is the US Department of the Interior’s Guide to Tracing American Indian & Alaska Native Ancestry  This guide has great beginning genealogy information as well as information about benefits and services provided to Native Americans. There is even a special section on tracing Cherokee Ancestry due to the amount of requests the Bureau receives.

In the Genealogy Division we have many printed resources for researcher interested in investigating their family’s past.

The Dawes Commission and the Allotment of the Five Civilized Tribes 1893-1914 by Kent Carter (G 929.11 C323d) covers the history of Dawes commission and prior registrations of Native Americans.  It also mentions the fight between the government and some of the tribes over enrollment and how some people resisted enrollment.

Dawes Commission

We also have many of the books transcribed by Jeff Bowen dealing with the Cherokee, Creek, Choctaws, Chickasaws and Seminoles. He has transcribed wills, commission dockets, enrollments and applications.Jeff Bowen Books

Another series to look at is the Rejected Applications of the Guion Miller Roll of the Eastern Cherokee by Jo Ann Curls Page (G 929.11 P 132e v.1-3). In 1905 the US Court of Claims ruled in favor of the Eastern Cherokee tribe claim resulting in the appropriation of one million dollars to the Tribes eligible individuals. Guion Miller, an Agent with the Interior Department was appointed Commissioner and compiled a list of claimants from enrollments censuses and other records.

These resources along with others can be found at  or in our online catalog.

Samsung Galaxy Nook – Now Available!

ISL’s Professional Development Office is excited to announce that we have added Samsung Galaxy Nooks to our eReader Kits!

What are these eReader Kits? Supported by an LSTA grant, the kits are collections of eReaders and tablets that are available for checkout via your PDO Regional Coordinator.  Public and school libraries can book a kit for up to 3 months, and the Regional Coordinator will deliver them right to your desk (AND pick them back up)!   Your library can use the kits to train staff or even in a “Petting Zoo” style program for your patrons.

Your Regional Coordinator can offer training to small groups of your staff on how to use the devices, including downloading materials from different eBook vendors. We specialize in OverDrive, but can work with you to offer training on other vendors.

Each kit currently contains 1 iPad, 1 Kindle Fire, 1 Kindle, 1 Surface Pro, and—now—1 Samsung Galaxy Nook! We are thrilled to offer so many different platforms on which you and your patrons can learn to navigate electronic materials.

Book a kit today!

To ask questions or to book a kit, locate your Regional Coordinator here:

Get more information on the kits here:

Learn more about the eReader training we offer for library staff here:

This blog post was written by Beth Yates, Professional Development Librarian. For more information, contact the Professional Development Office at (317) 232-3697 or email

Bed Bugs: How to protect your library from infestation (Webinar)

Bed bugs have spread prolifically in recent years, and as public buildings, libraries can be especially vulnerable. The internet is full of suggestions and remedies on how to kill bed bugs, but there are only a few select ways of being sure they have been fully eradicated. In this webinar, you’ll learn about prevention techniques and treatments that are safe for your collections.  

This webinar is eligible for 1 Library Education Unit which you will receive via email from the presenter within 30 days.

The Indiana State Library is excited to invite you to a great webinar opportunity with Rebecca Shindel, Conservator of the Martha E. Wright Conservation Lab at the Indiana State Library.  Curious about bed bugs?  Having a problem with bed bugs?  Or just want to be proactive in dealing with bed bugs?  If you answered yes to any or all of these questions then look no further, this is the webinar for you!


Rebecca Shindel is the Conservator of the Martha E. Wright Conservation Lab at the Indiana State Library. 

Paula Newcom is the Northeast Regional Coordinator at the Indiana State Library.



“Happy Birthday, Indiana” Bicentennial Project Update

Did you know the Indiana State Library is sending birthday cards to 4th graders? We’re asking students from around the state to decorate special, acid-free cards while briefly explaining “Why do you love Indiana?” and “What does being a Hoosier mean to you?” Our goal is to preserve 10,000 cards for future generations. 

To complete our collection, we need participants from the following counties:  


We hope you’re willing to take part in this historic project celebrating Indiana’s 200th birthday. If you’d like to participate, please contact Rare Books and Manuscripts Supervisor, Bethany Fiechter, at or (317) 234-8621.


The Assassination of Abraham Lincoln

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April 19th was the 151st anniversary of the assassination of President Abraham Lincoln. The train carrying his body left Washington on April 21, 1865 and arrived in Indianapolis on Sunday April 30 where his body laid in state in the old state capitol building throughout the day. Reportedly, over 50,000 mourners viewed his body. Many countries joined with the United States in formally mourning Lincoln’s death, flying their flags at half-staff. The Ecuadorian, Argentine, Mexico and other governments ordered their employees to wear mourning for the period. The province of Buenos Aires in Argentina even named their redistricted province Lincoln in honor of our slain President.

President Andrew Johnson, who assumed office after the assassination, and the U. S. Government received hundreds of letters expressing shock and sympathy from every corner of the globe. Governments, city councils, citizens’ groups, social clubs, religious organizations, boards of directors, veterans’ organizations, and private citizens wrote letters of condolence. These letters are part of the State Department Foreign Relations series. In 1866, the Government Printing Office compiled these letters in a book:

The assassination of Abraham Lincoln, late president of the United States of America : and the attempted assassination of William H. Seward, Secretary of State, and Frederick W. Seward, Assistant Secretary, on the evening of the 14th of April, 1865 : expressions of condolence and sympathy inspired by these events

The Indiana State Library has a copy of this volume as part of our Federal Documents collection.

The book is also available on-line at:

Typos in library catalogs

Typos and spelling errors are prevalent in library catalogs and can render materials virtually irretrievable. A record with a typo in the title field can make it impossible for both staff and patrons to locate that record via your online catalog.  Unfortunately, it’s not really feasible to run a spell-check program against your entire catalog.  Moreover, some typos and misspellings are intentional and should be transcribed as they are found on the item.  But it is probable that most typos in your catalog are the result of poor data entry practices.

A fairly easy and inexpensive way to clean up catalog typos is to use lists of commonly misspelled words. Other librarians have already paved the way for this by compiling lists of typos they’ve found in their own catalogs.  A great site for such lists is available at

Another helpful site is the Typo of the Day for Librarians blog (available

list screen shot

You’ll likely be surprised at how many typos you find once you start looking for them! Taking the time to correct them will render your catalog more efficient and will save headaches for your end users in the future.

Preservation Week Road Show

Preservation Road Show

Preservation Road Show_Social Media from WFYI Productions on Vimeo.

The American Library Association celebrates Preservation Week each year to highlight the need for caring for our collective history. For the third year in a row, the Indiana State Library is celebrating Preservation Week by partnering with the Indiana Historical Society, the Indiana State Archives, and several local Appraisers and Conservators to bring you the Preservation Week Road Show this Saturday, April 23rd, 2016 from 10AM to 3PM at the Eugene and Marilyn Glick Indiana History Center.

This free event provides members of the public the opportunity to come schedule time with professional Appraisers as well as Conservators to find out more about the history, condition, and potential value of your family heirlooms, antiques, or oddities. Not sure what to do with your Great-grandmother’s hand-stitched quilt or your collection of family photos? Our conservators can help you with ideas about safely storing and displaying them in your home, and even how these items might be repaired to ensure they can be safely passed on to future generations.

Last year’s event was both fun and exciting, and slots were booked up fast! While the event is free, you do need to visit the Indiana Historical Society’s website to pre-book a time with an Appraiser and/or Conservator who specializes in the item you’d like to bring. Please visit here to register!


What exactly is the Indiana State Data Center Program?

compress SDC logo 2015

Indiana’s State Data Center is a partnership between the U.S. Census Bureau, the State of Indiana, and several Indiana-based Affiliate organizations. The agreement for the program has been in place since 1978 and ensures public access to data and training for state agencies, academics, non-profits, non-government organizations, and the public. We use historical and current sources to answer statistical requests from around the world and provide training on site and online.

StateDataCenter 2

The Indiana State Library houses the State Data Center’s historical collection of original Census volumes, statistical resources from Indiana government agencies, U.S. and Indiana demographic materials, and much more. We also work closely with the Indiana Business Research Center @ IU’s Kelley School of Business, Indiana’s Department of Workforce Development, and the Indiana Geographic Information Council. Together with these organizations, we help provide the public with access to the most recent data from national, state, and local sources.

Where do I find the data online?

Check out these websites!

Indiana State Data Center Program, Indiana State Library

Statistics by Topic, Indiana State Library: A comprehensive list of data sources

StatsIndiana: Population and Demographic Data for Indiana

Hoosiers by the Numbers: Labor, Workforce, and Employment Data for Indiana

Indiana Map: Over 300 layers of map data for Indiana

U.S. Census Bureau: American FactFinder Open data for the U.S.

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U.S. Census Bureau:
U.S. State Data Center Network:
Indiana State Data Center Program: 


U.S. Census Bureau:
U.S. State Data Center Network:
Indiana State Data Center Program: 


State Data Center (SDC) Clearinghouse: 


Indiana State Data Center Program: