Tag Archives: archives

Access state agency publications past and present online

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The Indiana State Library continues to collect publications created by state agencies. Whether born-digital or digitized from historical copies, there are ways to access them.

The Indiana State Library uses Archive-It to preserve copies of born-digital publications that are hosted on the websites of Indiana State Government departments and agencies.

Archive-It collection page for Indiana State Library.

The Archive-It collection started in March 2020 and now contains nearly five years’ worth of captures of state agency web pages and online publications such as annual reports, brochures, fact sheets and more. One can browse the state agency listings or search the collection. To find versions of agency websites before March 2020, use the general web archive, known as the Internet Archive Wayback Machine.

The Indiana State Agency Documents online collection contains digitized copies of a wide variety of historical publications. This collection continues to grow and is often updated based on reference inquiries. Examples include:

Highways of Indiana.

Indiana Civil Rights Commission: The First 25 Years.

Indiana Celebrates: The Bicentennial in Review, 1971-1977.

Keep in mind that there are many more printed documents published by state agencies that are listed in Indiana State Library’s online catalog. Additionally, this online guide to Locating Indiana Government Documents is a frequently consulted resource. For assistance tracking down state publications past or present, please send in questions to Ask-a-Librarian or contact the Indiana Collection at 317-232-3670.

This post was written by Andrea Glenn, Indiana Division librarian and state documents coordinator at the Indiana State Library.

Along the Electronic Avenue

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One forgets that as the curator of the National Portrait Gallery, the National Gallery of Art, the Library of Congress, the Smithsonian and the National Archives, the United States government sits on a treasure trove of beauty and art, much of which can be had for free.

If one is out and about on the internet, stop by the National Gallery of Art, a wonderful place to pick up a painting. I found these two – one by Manet and the other by Miro – in the free download section.

Say a painting piqued the curiosity of an art teacher or an art student, they can find scores of courses, artwork and kits online at the National Archives and at National Gallery of Art. Preschoolers can examine a Rousseau while middle schoolers can reconstruct a Kandinksky.

Then, there is the poster collection at the Library of Congress, which is comprised of over 85,000 items, and includes commercial artwork. Many posters can be downloaded free of charge here, while other works of art can be purchased here for very reasonable fees, often about $16.Perhaps, it is realism you are after. Check out the Smithsonian, a great place to collect photographs of wildlife and other gems.

Numerous federal sites provide access to informational posters on safety, amendments, Works Progress Administration – also known as WPA – programs, ecosystems and so much more.

My electronic stroll through the galleries, brought to mind the words of William Morris: “I do not want art for a few anymore than education for a few, or freedom for a few.” How fitting that so many entities run by the government offer beauty right along with truth.

This blog post was written by Kate Mcginn, reference librarian, Indiana State Library.

Poetry from the collections of the Indiana State Library

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There is no shortage of poetry in the collections of the Indiana State Library, from published works to ephemeral poems, many tucked away in letters or scrapbooks. This is a look into pieces left by the amateur poets of Indiana – every day Hoosiers creating with language based on their lives, loves and experiences.

Many of the poems within the Manuscripts Division exist as collections unto themselves. They are often a single poem with little information about their creation or author. This further lends to the idea that they existed solely as a personal exercise for their creator or perhaps a gift to someone. The themes represented in a selection of the poems in the Manuscripts Division are some of the most quintessential in poetry: love and relationships, war and loss. These are all topics that have driven humans to create songs, ballads and other forms of poetry throughout history.

The following two poems are examples of themes on love and relationships – mostly the complicated variety. They are both anonymous. “Song of a Fellow” is signed by “Eva” and tells of an unimpressive suitor who failed to woo her. “The Reconcilement” is about the ups and downs in a marriage. Both poems are also written on small scraps of paper.

“The Watchmen of Dover” is a poem about England in World War II by Wilbur Sheron of Marion, Indiana. Sheron’s biography indicates he wrote a number of poems. It’s likely that this may have been intended for other readership as he lists himself as the author as well as his contact information.

“At Early Candlelight” tells the tale of an older man reminiscing in the early evening about his lost family and how he will meet them in heaven. It is on two small scraps of paper, but is also entitled and signed by the author, Robert McIntyre. No information is available about him.

This next poem was found in the scrapbook of Caroline Furbay, saved from her friend Charles William Alber, both also from Marion, Indiana. What a pleasant way to say, “It’s the thought that counts!”

Poets have formed groups in Indiana to share their work, such as the Poetry Society of Indiana, first formed as the Indiana State Federation of Poetry Clubs in 1941. The Manuscripts Division holds collections from some of these groups and the writers involved, such as the aforementioned club and the Poets’ Study Club of Terre Haute. The INverse Poetry Archive is also part of the Manuscripts Collection and collects poems submitted by Hoosiers on an annual basis.

This blog post was written by Lauren Patton, Rare Books and Manuscripts librarian, Indiana State Library. For more information, contact the Indiana State Library at 317-232-3678 or “Ask-A-Librarian.”

From our shelves to your computer screen, part one

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“I want to find out more about the Indiana Council of Defense. What do you have in your collections?”

This is a typical reference question that we get here at the Indiana State Library. In response, we search our catalog to see what we have in our collection. We provide a list of items for patrons to browse and ultimately choose what they want to see. We then retrieve the materials for the patron to view and eventually they get re-shelved.

However, times are changing. Over the past decade, digital versions of those materials have populated the internet. Libraries, museums and historical societies of all sizes across the globe are making their collections available online. Here at the Indiana State Library, our digital collections also continue to grow.

But how? How do materials make it to our digital collections? Let’s look at how that happens by looking at the first part of the process.

Our first step is selection. Or, in other words, choosing what gets digitized. We are often looking for materials that we think patrons might use. This can be hard to determine since, like our collections, research is vast and covers a variety of topics. But, we have some guidelines that help us.

First, what happened on this date? Which historical event anniversaries or bicentennials are coming up? For example, it’s been one hundred years since the ratification of the 19th Amendment. We have recently added over 100 items to our digital collections pertaining to the Suffrage Movement.

Another example relating to anniversaries is the upcoming bicentennial of the founding of Indianapolis. We scoured our collections for materials about the centennial to see how the city celebrated. Here’s a program detailing the pageant they had a century ago:

Another aspect of selection is condition. As materials age, they become brittle, making them fragile. For example, the anniversary of World War I was the perfect time to harvest materials from our collections to scan for researchers and students in order to help them find primary sources created during the war years. Sometimes these materials are printed on cheap paper and that paper was not meant to last long.

Here’s an example of a letter. You can see that it has yellowed over the years and part of it is breaking off:

Maps are another example of materials that are hard to handle. We have a large map collection, some of which require conservation work due to their age and condition. This one is very hard to physically handle, making it a perfect map to digitize.

We also look at requests from our patrons, as well as our community. Back to our question at the top of this blog post, we have lots of materials about the Indiana Defense Council that were created during World War I. In this case, we can refer the patron to our digital collections.

Among the materials, we have a 1917 report from the Indiana State Council of Defense. This would also be a great time to revisit the physical collections to see what else we can digitize.

As for the community, IUPUI has a School of Philanthropy. There are numerous materials about local charities in our pamphlet collections. We hope that the students at the school will find those materials helpful, so we make them available in our collection for them to research. Here’s an example from our Charitable Organizations and Philanthropy digital collection:

One last point that we look at is inclusion. Indiana has 92 counties, and we want to make sure that all 92 are represented. We recently added materials from about 15 counties that had very little representation in our digital collections. Here is an example from Brown County. It’s not only about inviting people to visit Brown County, but also in very fragile condition.

Selecting materials is easy when you have a vast collection like we do at the Indiana State Library. But, it’s also hard to do with so many awesome materials to choose from!

This post was written by Christopher Marshall, digital collections coordinator for the Indiana Division at the Indiana State Library.