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Savings opportunities for Indiana libraries

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Indiana Public Libraries can save money on commonly purchased goods and services by leveraging the power of quantity purchasing agreements. Here are several opportunities that libraries may not be aware of:

LibraryIndiana
LibraryIndiana is a purchasing portal created by the Indiana Department of Administration and Spendbridge for use specifically by Indiana Public Libraries. School libraries can make their purchases through K12Indiana.

LibraryIndiana allows users to shop statewide-negotiated contracts, organized into convenient online catalogs. Some of the items available through LibraryIndiana include:

  • DEMCO Library supplies – Library supplies, furniture, carts, books and more.
  • Office Depot – Office supplies, computers and electronics, cleaning supplies and more.
  • Verizon – Wireless plans and accessories.

There are even contracts for janitorial supplies, rental cars, maintenance and other services. There is no cost for libraries to use the portal, and they may even enjoy cost savings.

Library staff interested in browsing the offerings should send an email to request a login.

Midwest Collaborative for Library Services (MCLS)
The Midwest Collaborative for Library Services works with more than 70 library vendors to provide central licensing and discounted pricing on over 2,000 library products and services including databases, eJournals, eBooks, library supplies, software and equipment.

More than 200 Indiana libraries are currently MCLS members and can take advantage of these savings. For more information, contact Chrystal Pickell Vandervest at via email or at 800-530-9019 ext 401.

Indiana Department of Administration QPAs
Many of the State of Indiana’s general quantity purchasing agreements (QPAs) are open to other governmental units like public libraries. Some of the purchasing agreements include: interpretation services, office equipment and copiers, wireless service, and vehicles. A list of all current state QPAs can be browsed here.

NASPO
Finally, libraries who send a lot of books and packages out of state may be able to take advantage of reduced rates on small package delivery services through NASPO, the National Association of State Procurement Officials. FedEx and UPS currently have contracts to provide discount shipping services through the State of Indiana.

This post was written by Jen Clifton, Library Development Office.